Question 60

Evaluate the proposed change with integrated change controls and discuss the change with the project sponsor.

It is essential for the project manager to evaluate the proposed change and discuss it with the project sponsor to ensure that any alterations are aligned with the project's goals and objectives. This process involves assessing the impact of the change on the project's scope, timeline, and resources.

A) Evaluate the proposed change with integrated change controls and discuss the change with the project sponsor.

This option is correct because it emphasizes the importance of a structured approach to change management. By evaluating the proposed change using integrated change controls, the project manager can understand its implications and make informed decisions in consultation with the project sponsor, ensuring that the project remains on track and aligned with stakeholder expectations.

B) Accept the change and use contingency funds to implement this change with minimal schedule impacts.

This option is incorrect as it suggests accepting the change without proper evaluation. Implementing a change without assessing its impact can lead to unforeseen consequences, such as scope creep and budget overruns, ultimately jeopardizing the project's success.

C) Transfer the change to the steering committee for them to evaluate and decide the appropriate next steps.

While involving the steering committee may seem reasonable, this option is incorrect because the project manager is responsible for assessing changes and facilitating discussions with stakeholders, including the project sponsor. Simply transferring the change to the steering committee bypasses the necessary evaluation process.

D) Reject the change because it is contrary to what was agreed to during earlier phases of the project.

This option is incorrect as it dismisses the potential value of the proposed change without evaluation. Even if the change appears contrary to earlier agreements, it is crucial for the project manager to assess its implications and engage with the project sponsor before making a final decision.

Conclusion

The correct approach involves a thorough evaluation of the change and discussion with the project sponsor, as outlined in option A. This ensures that any modifications are carefully considered and aligned with project objectives, while all other options either bypass necessary evaluations or prematurely dismiss potential improvements. Taking a structured approach to change management is vital for maintaining project integrity and success.